How to Schedule a Zoom Meeting and Invite Others
After starting the meeting, you have a number of options and controls that are common for everyday meeting. Let's review some of these options and controls.
Speaker View or Gallery View
If you are attending the Zoom meeting with a computer or tablet with a larger screen, you can choose the layout of the meeting screen. The control for the layout selection is on the upper right hand corner of the screen.
The Speaker View may be best if you are in a Zoom meeting like a training class or a presentation where there is a primary speaker for the group. This is also good if the presenter is sharing a screen or document with the group. Other participants are displayed in the upper part of the screen with small thumbnail images. If someone else in the meeting speaks, their image will move to the center featured spot.
The Gallery View is like a group of friends all displayed on the screen at the same time. Up to 49 people can display on a big screen. Someone who is speaking will have a yellow border around their image. The Gallery View is great for informal meetings where you want to see more faces.
Attendee Controls
Let's review some of the key attendee controls that are found on the screen during the Zoom meeting. These controls manage things like audio, video chat and more.
On a computer or laptop the Attendee Control are found on a bar at the bottom of the screen.
On a smartphone or table, the controls will be placed on the upper part of the screen.
1 Mute/ Unmute:Mute and unmute your microphone. If you meeting has a primary speaker, the presenter may put everyone on mute. Or optionally ask everyone to mute. This reduces background noise and feedback for the meeting.
Click on the^ arrow next toMute/Unmute ) to change the microphone and speaker that Zoom is currently using on your computer.
2 Start Video/StopVideo: Turns your camera on or off. With the camera off, your video is replace with your profile photograph or a blank box with your name.
Click on the^ arrow next toStart Video/Stop Video to change cameras if you have multiple cameras or other video settings.
3 Participants: See who's currently in the meeting and invite others.
4 Chat: Access the chat window to chat with the participants using your keyboard and text. You can chat with all participants or a note to a single person.
5 Leave: Leave the meeting while it continues for the other participants. The host can end the meeting for all attendees.
Practice, Practice, Practice
If you want to feel more confident about your Zoom skills and the controls and action on your computer or device, join a practice/test meeting on the Zoom website. This will also allow you to test your microphone, speakers and camera before joining a "live" meeting.
- Visit http://zoom.us/test.
- Click the blueJoin button to launch Zoom.
- When prompted by your browser, clickOpen Zoom Meetings. If you don't have Zoom installed on your computer, follow the prompts to download and install Zoom.
Zoom Tips
- Know where you camera is and look directly at the camera when speaking and frequently when listening. It demonstrates your engagement. Use your thumbnail video image to monitor your position frequently so that you have a picture of what others see.
- If you are attending a class or bigger Zoom event, mute yourself. Background noise, especially if there are other people in the home, is really distracting. Even simple things like cabinets and doors closing can get picked up.
- Press and hold your space bar to unmute yourself. It is a quick way to be generally muted but able to speak and be heard by pressing the space bar.
- Keep the camera eye-level or higher. You don't need to expose any double chins! Sitting on the couch with your laptop in your lap or tablet in your lap is not an attractive presentation.
- Zoom in a well lit room. Ideally have light on your face.
- Be tolerant of technical challenges. They happen to everyone. Just be patient while the issue is resolved.
- Say "goodbye!" and wave when you leave a Zoom meeting. It's a friendly way to end a meeting.
Check for Understanding
Use the following four questions to determine if you understand the skills taught in this lesson.
- Do you require a Basic (Free) or Pro (Paid) Zoom Account?
- What are the three steps to hosting a Zoom meeting?
- How do you send a Zoom meeting invitation?
- How do you start a Zoom meeting?
Related Senior Tech Club Recipes and Nuggets
| Number | Title | |
|---|---|---|
| | 461 | How to Attend a Zoom Meeting or Class |
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How to Schedule a Zoom Meeting and Invite Others
Source: https://www.seniortechclub.com/tech-recipe/how-to-schedule-and-host-a-zoom-meeting/